Cloud-Based Institutional Archiving System for Program Accreditation

Accreditation in higher education serves as an essential quality assurance, ensuring that academic institutions and programs comply with the established standard of excellence. However, institutions often encounter challenges in the preparation of documents that serve as evidence due to the disorganization and the delayed submission of documents, difficulty in retrieving files, and inefficient coordination among the task forces.

The above-mentioned affect the accreditation process in the readiness of institutions during accreditation. Considering these challenges, this study aimed to develop a cloud-based institutional archiving system for program accreditation that provides efficient document management, real-time communication, and secure storage of data. Specifically, the system was designed with features such as an index-based archiving system, real-time memoranda and reference resources, prompt checking and recommendations, concurrent document access, and document version control. The study employed a descriptive-developmental research design and utilized the Rapid Application Development (RAD) model in developing the system. The developed system was evaluated in terms of functionality through test cases with the main features of the system, and usability using the Post-Study System Usability Questionnaire (PSSUQ 3) standard questionnaire to evaluate the system’s usefulness, information quality, interface quality, and overall usability. The study is expected to provide an alternative archiving solution that enhances accreditation processes, improves workflow efficiency, and ensures organized document management.